Administrative Assistant & Receptionist

Ebène Cybercity, Quatre Bornes, Mauritius

Job Type

About the Role

The Administrative Assistant & Receptionist shall report to the Manager – Finance & Administration and or the Chief Operating Officer within Ashton Financial Partners Ltd. The individual will be responsible for the day to day administrative tasks and for attending incoming communications.

Greet and welcome visitors, respond to their queries in a professional manner, providing excellent customer service.

Preparation and service of tea/coffee to clients and visitors attending meetings at the office.

Provide assistance in times of training and meetings, including logistical support for transport arrangements, bookings amongst others.

Attend promptly and efficiently to all incoming communications received via telephone, fax or email and distributes communications and messages to the relevant staff members or department.

Ensure that the reception counter is always kept tidy and conveys the image of a well-organised, presentable and professional workspace.

Preparation of database, document filing, updating client information on relevant internal systems.

Responsible for incoming mails, entries in the visitors’ book and despatch book and organises despatches with messengers.

Prepare purchase requisitions/orders and liaise with suppliers as instructed, including purchasing office groceries

Process purchase invoices and payments, prepare and edit correspondence, memos and other documents.

Be professional, polite and courteous to the company’s internal and external customers and visitors at all times, promoting the excellent image and reputation of the company. Be in proper corporate attire.

Familiarise and adhere to internal policies and procedures

Requirements

  • At least 2 years of experience in a similar position.

  • Minimum HSC

  • Fluent in French and English

  • Verbal and written communication skills

  • Professional personal presentation

  • Customer service orientation

  • Information management skills

  • Time Management, Organising and planning

  • Attention to details

  • Team player

  • Reliability

About the Company

Positioned as an innovative and professional corporate service provider, Ashton Financial Partners Ltd is licensed by the Mauritius Financial Services Commission to provide a full range of corporate, fund administration, FinTech, trust & fiduciary services. To enable our clients to focus on their core businesses, we provide all the essential administrative, accounting, taxation and company secretarial services.

Our people are our greatest asset, which is why we place great emphasis on human resources development. Our qualified staff members can guide you through the efficient establishment and running of your business.